Frequently Asked Questions for Administrative, Professional and Technical members

First Nations Uni­ver­si­ty of Cana­da and Uni­ver­si­ty of Regi­na APT mem­bers, these FAQs will help you dis­cov­er some less­er-known aspects of your col­lec­tive agree­ments. Learn about work sched­ules, tem­po­rary assign­ments of duties, and per­son­al or dis­cre­tionary leaves. 

We rec­om­mend open­ing anoth­er brows­er tab so you can find addi­tion­al details for these top­ics in your col­lec­tive agreement. 

If you have any ques­tions, send us an email and we’ll be hap­py to con­nect with you.

Can I choose my hours of work or are work hours fixed?

If you are a mem­ber of the First Nations Uni­ver­si­ty of Cana­da Admin­is­tra­tive, Pro­fes­sion­al and Tech­ni­cal Employ­ees Bar­gain­ing Unit, Arti­cle 13.5 in your 2017 – 2021 Col­lec­tive Agree­ment out­lines infor­ma­tion about your hours of work.

Key points from Arti­cle 13.5:

  • Nor­mal­ly, your work hours mir­ror those of the uni­ver­si­ty, from 8:30 a.m. – 4:30 p.m. for a total of 35 hours per week.
  • If your posi­tion requires some flex­i­bil­i­ty in hours of work, you can speak with your direc­tor or equiv­a­lent to deter­mine a mutu­al­ly agreed upon schedule.
  • If your per­son­al cir­cum­stances require some flex­i­bil­i­ty, you can speak with your direc­tor or equiv­a­lent to request a tem­po­rary adjust­ment to your sched­ule. (Vis­it 13.5.1 to learn more about vari­able hours.)

If you are a mem­ber of the Uni­ver­si­ty of Regi­na Admin­is­tra­tive, Pro­fes­sion­al and Tech­ni­cal Employ­ees Bar­gain­ing Unit, Arti­cle 10.3 in your 2017 – 2021 out­lines your options for deter­min­ing your hours of work. 

Key points from Arti­cle 10.3:

  • Work sched­ules are deter­mined by mutu­al agree­ment between you and your super­vi­sor. The sched­ules accom­mo­date both your right to a rea­son­able and flex­i­ble work sched­ule and the university’s oper­a­tional needs.
  • The aver­age num­ber of hours you will work in a week is 36.25 hours. The out-of-scope head or out-of-scope des­ig­nate will ensure that work sched­ules are con­sis­tent with this num­ber of hours.
  • If you work more than an aver­age of 36.25 hours per week over a four-week peri­od, you are enti­tled to time off in lieu earned at straight time rates. (Vis­it Arti­cle 10.3 to learn more about time in lieu.)

Can my super­vi­sor ask me to take on addi­tion­al duties that are not with­in the scope of my position?

If you are a mem­ber of the First Nations Uni­ver­si­ty of Cana­da Admin­is­tra­tive, Pro­fes­sion­al and Tech­ni­cal Employ­ees Bar­gain­ing Unit, Arti­cle 13.4 in your 2017 – 2021 Col­lec­tive Agree­ment out­lines infor­ma­tion about how a tem­po­rary assign­ment of duties works. 

Key points from Arti­cle 13.4:

  • Your agree­ment is required in order to take on anoth­er posi­tion or a large num­ber of duties from anoth­er position.
  • If you agree, the max­i­mum time frame for tak­ing on a tem­po­rary assign­ment of duties is nine months. This may be extend­ed to up to twelve months with agree­ment from you, URFA and the university.
  • Before you begin any addi­tion­al or dif­fer­ent duties, you should receive a writ­ten doc­u­ment out­lin­ing the assign­ment details to help you deter­mine if you’d like to accept the assignment.
  • If the tem­po­rary assign­ment of duties is longer than 15 work­ing days and the duties of the posi­tion have dif­fer­ent func­tions, your salary is eli­gi­ble for adjust­ment. (View Arti­cle 13.4 to learn more about the adjust­ment considerations.)

If you are a mem­ber of the Uni­ver­si­ty of Regi­na Admin­is­tra­tive, Pro­fes­sion­al and Tech­ni­cal Employ­ees Bar­gain­ing Unit, Arti­cle 10.6 in your 2017 – 2021 Col­lec­tive Agree­ment out­lines infor­ma­tion about how a tem­po­rary assign­ment of duties works. 

Key points from Arti­cle 10.6:

  • Your agree­ment is required in order to take on anoth­er posi­tion or a large num­ber of duties from anoth­er position.
  • If you agree, the max­i­mum time frame for tak­ing on a tem­po­rary assign­ment of duties is six months. With your agree­ment, this may be extend­ed more than six months but will not be longer than a year except in unusu­al cir­cum­stances as agreed to by you and the university.
  • Before you begin any addi­tion­al or dif­fer­ent duties, you should receive a writ­ten doc­u­ment out­lin­ing the assign­ment details to help you deter­mine if you’d like to accept the assignment.
  • If the tem­po­rary assign­ment of duties is longer than 28 con­sec­u­tive cal­en­dar days and the duties of the posi­tion have dif­fer­ent func­tions, your salary is eli­gi­ble for adjust­ment. (View Arti­cle 10.6 to learn more about the adjust­ment considerations.)

Can I take a leave to address an urgent sit­u­a­tion that’s come up in my family?

If you are a mem­ber of the First Nations Uni­ver­si­ty of Cana­da Admin­is­tra­tive, Pro­fes­sion­al and Tech­ni­cal Employ­ees Bar­gain­ing Unit, Arti­cle 27.2 in your 2017 – 2021 Col­lec­tive Agree­ment pro­vides infor­ma­tion about tak­ing a dis­cre­tionary leave.

Key points from Arti­cle 27.2:

  • The appro­pri­ate Vice-Pres­i­dent, upon the rec­om­men­da­tion of the direc­tor or equiv­a­lent, may approve or extend a dis­cre­tionary leave for an employee.
  • Dis­cre­tionary leaves may be with pay, with par­tial pay or with­out pay.
  • These leaves will not be unrea­son­ably withheld.

If you are a mem­ber of the Uni­ver­si­ty of Regi­na Admin­is­tra­tive, Pro­fes­sion­al and Tech­ni­cal Employ­ees Bar­gain­ing Unit, Arti­cle 28.1 in your 2017 – 2021 Col­lec­tive Agree­ment pro­vides infor­ma­tion about tak­ing a per­son­al leave.

Key points from Arti­cle 28.1:

  • A per­son­al leave of absence may be approved with pay for up to five work­ing days by the appro­pri­ate out-of-scope head or out-of-scope designate.
  • Some exam­ples of urgent per­son­al sit­u­a­tions are grave ill­ness or bereave­ment in the fam­i­ly, birth or adop­tion in the fam­i­ly, cri­sis involv­ing care of a sick child when no alter­na­tive care is available.
  • To seek a per­son­al leave, send your out-of-scope head or out-of-scope des­ig­nate a writ­ten request. In an emer­gency, a ver­bal request may be made and con­firmed in writing.

I’m fac­ing bar­ri­ers or chal­lenges in the work­place. How do I seek a work­place accommodation?

View our resource on seek­ing a work­place accom­mo­da­tion.

Are there any funds avail­able to sup­port my pro­fes­sion­al expenses?

Yes! Funds are avail­able in your Account­able Pro­fes­sion­al Expense Account (APEA).

If you are a mem­ber of the First Nations Uni­ver­si­ty of Cana­da Admin­is­tra­tive, Pro­fes­sion­al and Tech­ni­cal Employ­ees Bar­gain­ing Unit, Appen­dix A in your 2017 – 2021 Col­lec­tive Agree­ment pro­vides infor­ma­tion about your APEA.

Key points from Appen­dix A: 

  • You receive $500 per year. This amount is pro-rat­ed for par­tial years or if you are part-time.
  • You can car­ry funds for­ward to the next fis­cal year. How­ev­er, the total amount in your APEA can­not be more than three times what is deposit­ed into the account annually.

If you are a mem­ber of the Uni­ver­si­ty of Regi­na Admin­is­tra­tive, Pro­fes­sion­al and Tech­ni­cal Employ­ees Bar­gain­ing Unit, Appen­dix A in your 2017 – 2021 Col­lec­tive Agree­ment pro­vides infor­ma­tion about your APEA.

Key points from Appen­dix A: 

  • Employ­ees who are per­ma­nent, pro­ba­tion­ary or term whose employ­ment is con­tin­u­ous for one year or more are enti­tled to $1200 per year. This amount is pro-rat­ed accordingly.
  • Your APEA can only be used accord­ing to uni­ver­si­ty reg­u­la­tions. It can­not be used for a pur­chase or expense that offers you a tax­able benefit.
  • You can car­ry funds for­ward to the next fis­cal year. How­ev­er, the total
    amount in your APEA can­not be more than four times the val­ue of the annu­al account.