Policies and Forms

The Exec­u­tive Com­mit­tee is respon­si­ble for approv­ing all poli­cies asso­ci­at­ed with the Uni­ver­si­ty of Regi­na Fac­ul­ty Association.

URFA forms include forms for trav­el advances, travel/​accommodation expens­es asso­ci­at­ed with conference/​meetings, etc. and gen­er­al expense claims. Claims, along with required receipts, should be sub­mit­ted to URFA office with­in two weeks of trav­el, etc. Expens­es will be reim­bursed by URFA with­in a max­i­mum peri­od of three weeks upon receipt of the claim.


Con­fer­ence and Del­e­gate Expec­ta­tion Sup­port Policy

The Uni­ver­si­ty of Regi­na Fac­ul­ty Asso­ci­a­tion encour­ages, and sup­ports our mem­bers to attend con­fer­ences, and oth­er events, that involve them in the region­al, provin­cial, nation­al and/​or glob­al labour move­ment. Fur­ther, this pol­i­cy clar­i­fies that URFA mem­bers’ par­tic­i­pa­tion in such events is a ben­e­fit of mem­ber­ship in URFA. Var­i­ous con­fer­ences are bud­get­ed annu­al­ly. Call for Vol­un­teers are sent out to the mem­ber­ship for many of these con­fer­ences. The Inter­nal Man­age­ment Com­mit­tee and/​or Exec­u­tive Com­mit­tee elects the del­e­gates from the names received from the calls. All atten­dees of con­fer­ences are to pre­pare a writ­ten report to the Exec­u­tive Com­mit­tee, with­in two weeks of the even­t’s con­clu­sion, sum­ma­riz­ing what they learned and their assess­ment of fur­ther pos­si­ble ben­e­fits to URFA, and its mem­bers, of future par­tic­i­pa­tion in such events. Mem­bers reports shall include i) a copy of the event pro­gramme, ii) a one-page sum­ma­ry of the ses­sions attend­ed, skills/​knowledge learned and an overview of how oth­er mem­bers of URFA may ben­e­fit from atten­dance in the future, iii) an assess­ment of whether the cost incurred rep­re­sent­ed good val­ue to the Asso­ci­a­tion and its mem­bers. If appro­pri­ate, the report will be post­ed on the URFA web site for the ben­e­fit of all members.

In sit­u­a­tions where mul­ti­ple mem­bers attend the same URFA-sup­port­ed event, only one copy of a report, as out­lined above, is required, though it should reflect the cumu­la­tive learning/​evaluative expe­ri­ences of all atten­dees. Each attendee is expect­ed to sign off on the report as being inclu­sive of their learn­ing and assess­ment of future ben­e­fit to URFA mem­bers and a state­ment about whether the costs incurred rep­re­sent­ed a rea­son­able ben­e­fit for the Association’s members.

Conference and Delegate Expectation Support Policy (50 KB)

Conference and Delegation Report Form (42 KB)

Emer­gency Fund Policy

The Exec­u­tive Com­mit­tee estab­lished the URFA Mem­ber Emer­gency Fund to sup­port mem­bers who have emer­gency cir­cum­stances due to the sud­den loss or decline in remu­ner­a­tion from Cam­pi­on Col­lege, First Nations Uni­ver­si­ty, Luther Col­lege or the Uni­ver­si­ty of Regina.

URFA Emergency Fund Policy (19 KB)

Security/​Confidentiality of Elec­tron­ic Voting

In accor­dance with Arti­cle 10 of the URFA Con­sti­tu­tion and Arti­cle 3.4 of the URFA Bylaws most bal­lots and sur­veys con­duct­ed by URFA are held electronically.

Security/Confidentiality of Electronic Voting Procedures (22 KB)

Ses­sion­al Hon­o­rar­i­um Policy

In recog­ni­tion of the role ses­sion­als play in sup­port­ing the asso­ci­a­tion and its goals, ses­sion­als elect­ed as mem­bers of URFA Stand­ing Com­mit­tees and/​or approved to attend events as URFA rep­re­sen­ta­tives receive stipends/​honorariums. In order to receive pay­ment under this pol­i­cy a Ses­sion­al Hon­o­rar­i­um Claim Form must be com­plet­ed and sub­mit­ted to URFA.

Sessional Honorarium Policy (144 KB)

Sessional Honorarium Claim Form (5 KB)

Sessional Honorarium Provincial Tax Form (77 KB)

Sessional Honorarium Federal Tax Form (78 KB)

Ses­sion­al Pro­fes­sion­al Devel­op­ment Fund Policy

URFA awards funds to assist Uni­ver­si­ty of Regi­na Ses­sion­al Aca­d­e­m­ic Staff Mem­bers with pri­or­i­ty sta­tus, as well as Cam­pi­on Col­lege Ses­sion­al Aca­d­e­m­ic Staff Mem­bers, with costs asso­ci­at­ed with cre­ative, schol­ar­ly, and pro­fes­sion­al works. Accept­able expens­es may include reg­is­tra­tion, trav­el, pub­li­ca­tions fees, or dis­ci­pline spe­cif­ic equivalents. 

Please note that these funds are avail­able only for U of R Ses­sion­al Aca­d­e­m­ic staff mem­bers with pri­or­i­ty sta­tus or ses­sion­als at Cam­pi­on Col­lege. Those who are Uni­ver­si­ty of Regi­na Ses­sion­al Aca­d­e­m­ic Staff mem­bers who not have pri­or­i­ty, or who are ses­sion­al mem­bers in oth­er bar­gain­ing units, are unable to apply for these funds. 

Note: Ses­sion­als at Cam­pi­on Col­lege do not need pri­or­i­ty in order to apply for this fund. All Ses­sion­al Aca­d­e­m­ic Staff Mem­bers at Cam­pi­on Col­lege are wel­come to apply for Ses­sion­al Pro­fes­sion­al Devel­op­ment Funds. 

Appli­ca­tions may be made by sub­mit­ting a com­plet­ed appli­ca­tion form to the URFA Office. Appli­ca­tion dead­lines are April 1, Sep­tem­ber 1, and Decem­ber 1. Late sub­mis­sions will not be accept­ed, and will not be includ­ed in the next fund dis­tri­b­u­tion peri­od unless you re-sub­mit your application. 

Sessional Professional Development Fund Policy (541 KB)

Sessional Professional Development Fund Application Form (394 KB)

Social Media Policy

This pol­i­cy sets out guide­lines to ensure use of this com­mu­ni­ca­tion chan­nel and pro­vide a foun­da­tion to guide deci­sion mak­ing in response to emer­gent issues. 

Social Media Policy (138 KB)

Sol­i­dar­i­ty Fund Policy

This pol­i­cy sets out guide­lines and pri­or­i­ties involv­ing three areas of sup­port (dona­tions): labour issues at post-sec­ondary insti­tu­tions, labour issues involv­ing unions in Saskatchewan, and oth­er issues advanced by social­ly pro­gres­sive asso­ci­a­tions and organizations.

Solidarity Fund Policy (103 KB)

Oth­er Forms

URFA General Expense Claim Form (6 KB)

Travel and Accommodation Expense Claim Form (12 KB)