Policies and Forms

The Exec­u­tive Com­mit­tee is respon­si­ble for approv­ing all poli­cies asso­ci­at­ed with the Uni­ver­si­ty of Regi­na Fac­ul­ty Association.

URFA forms include forms for trav­el advances, travel/​accommodation expens­es asso­ci­at­ed with conference/​meetings, etc. and gen­er­al expense claims. Claims, along with required receipts, should be sub­mit­ted to URFA office with­in two weeks of trav­el, etc. Expens­es will be reim­bursed by URFA with­in a max­i­mum peri­od of three weeks upon receipt of the claim.


Con­fer­ence and Del­e­gate Expec­ta­tion Sup­port Policy

The Uni­ver­si­ty of Regi­na Fac­ul­ty Asso­ci­a­tion encour­ages, and sup­ports our mem­bers to attend con­fer­ences, and oth­er events, that involve them in the region­al, provin­cial, nation­al and/​or glob­al labour move­ment. Fur­ther, this pol­i­cy clar­i­fies that URFA mem­bers’ par­tic­i­pa­tion in such events is a ben­e­fit of mem­ber­ship in URFA. Var­i­ous con­fer­ences are bud­get­ed annu­al­ly. Call for Vol­un­teers are sent out to the mem­ber­ship for many of these con­fer­ences. The Inter­nal Man­age­ment Com­mit­tee and/​or Exec­u­tive Com­mit­tee elects the del­e­gates from the names received from the calls. All atten­dees of con­fer­ences are to pre­pare a writ­ten report to the Exec­u­tive Com­mit­tee, with­in two weeks of the even­t’s con­clu­sion, sum­ma­riz­ing what they learned and their assess­ment of fur­ther pos­si­ble ben­e­fits to URFA, and its mem­bers, of future par­tic­i­pa­tion in such events. Mem­bers reports shall include i) a copy of the event pro­gramme, ii) a one-page sum­ma­ry of the ses­sions attend­ed, skills/​knowledge learned and an overview of how oth­er mem­bers of URFA may ben­e­fit from atten­dance in the future, iii) an assess­ment of whether the cost incurred rep­re­sent­ed good val­ue to the Asso­ci­a­tion and its mem­bers. If appro­pri­ate, the report will be post­ed on the URFA web site for the ben­e­fit of all members.

In sit­u­a­tions where mul­ti­ple mem­bers attend the same URFA-sup­port­ed event, only one copy of a report, as out­lined above, is required, though it should reflect the cumu­la­tive learning/​evaluative expe­ri­ences of all atten­dees. Each attendee is expect­ed to sign off on the report as being inclu­sive of their learn­ing and assess­ment of future ben­e­fit to URFA mem­bers and a state­ment about whether the costs incurred rep­re­sent­ed a rea­son­able ben­e­fit for the Association’s members.

Download the Conference and Delegate Expectation Support Policy in PDF (50 KB)

Emer­gency Fund Policy

The Exec­u­tive Com­mit­tee estab­lished the URFA Mem­ber Emer­gency Fund to sup­port mem­bers who have emer­gency cir­cum­stances due to the sud­den loss or decline in remu­ner­a­tion from Cam­pi­on Col­lege, First Nations Uni­ver­si­ty, Luther Col­lege or the Uni­ver­si­ty of Regina.

Download the Emergency Fund Policy in PDF (19 KB)

Security/​Confidentiality of Elec­tron­ic Voting

In accor­dance with Arti­cle 10 of the URFA Con­sti­tu­tion and Arti­cle 3.4 of the URFA Bylaws most bal­lots and sur­veys con­duct­ed by URFA are held electronically.

Download Security/Confidentiality of Electronic Voting in PDF (22 KB)

Ses­sion­al Hon­o­rar­i­ums Policy

In recog­ni­tion of the role ses­sion­als play in sup­port­ing the asso­ci­a­tion and its goals, ses­sion­als elect­ed as mem­bers of URFA Stand­ing Com­mit­tees and/​or approved to attend events as URFA rep­re­sen­ta­tives receive stipends/​honorariums. In order to receive pay­ment under this pol­i­cy a Ses­sion­al Hon­o­rar­i­um Claim Form must be com­plet­ed and sub­mit­ted to URFA.

Download the Sessional Honorariums Policy in PDF (144 KB)

Ses­sion­al Pro­fes­sion­al Devel­op­ment Fund Policy

URFA awards funds to assist U of R Ses­sion­al Aca­d­e­m­ic staff mem­bers with pri­or­i­ty sta­tus with costs asso­ci­at­ed with cre­ative, schol­ar­ly, and pro­fes­sion­al works. Accept­able expens­es may include reg­is­tra­tion, trav­el, pub­li­ca­tions fees, or dis­ci­pline spe­cif­ic equiv­a­lents. Please note that these funds are avail­able only for U of R Ses­sion­al Aca­d­e­m­ic staff mem­bers with pri­or­i­ty sta­tus. Those who do not have pri­or­i­ty or who are ses­sion­al mem­bers in oth­er bar­gain­ing units are unable to apply for these funds. 

Appli­ca­tions may be made by sub­mit­ting a com­plet­ed appli­ca­tion form to the URFA Office. Appli­ca­tion dead­lines are April 1, Sep­tem­ber 1, and Decem­ber 1. Late sub­mis­sions will not be accept­ed, and will not be includ­ed in the next fund dis­tri­b­u­tion peri­od unless you re-sub­mit your application. 

Download the Sessional Professional Development Fund Policy in PDF (297 KB)

Sol­i­dar­i­ty Fund Policy

This pol­i­cy sets out guide­lines and pri­or­i­ties involv­ing three areas of sup­port (dona­tions): labour issues at post-sec­ondary insti­tu­tions, labour issues involv­ing unions in Saskatchewan, and oth­er issues advanced by social­ly pro­gres­sive asso­ci­a­tions and organizations.

Download the Solidarity Fund Policy in PDF (103 KB)


Download the Conference, Committee and Delegate Report Form in PDF (42 KB)

Download the General Expense Claim Form in PDF (6 KB)

Download the Sessional Honorarium Claim Form in PDF (5 KB)

Download the Sessional Professional Development Fund Application Form in PDF (395 KB)

Sessional Honorarium Federal Tax Form (78 KB)

Download the Sessional Honorarium Provincial Tax Form in PDF (77 KB)

Download the Travel and Accommodation Expense Claim Form in PDF (12 KB)