Policies and Forms

The Exec­u­tive Com­mit­tee is respon­si­ble for approv­ing all poli­cies asso­ci­at­ed with the Uni­ver­si­ty of Regi­na Fac­ul­ty Association.

URFA forms include forms for trav­el advances, travel/​accommodation expens­es asso­ci­at­ed with conference/​meetings, etc. and gen­er­al expense claims. Claims, along with required receipts, should be sub­mit­ted to the URFA office with­in two weeks of trav­el, etc. Expens­es will be reim­bursed by URFA with­in a max­i­mum peri­od of three weeks upon receipt of the claim.


Con­fer­ence and Del­e­gate Expec­ta­tion Sup­port Policy

The Uni­ver­si­ty of Regi­na Fac­ul­ty Asso­ci­a­tion encour­ages, and sup­ports our mem­bers to attend con­fer­ences, and oth­er events, that involve them in the region­al, provin­cial, nation­al and/​or glob­al labour move­ment. Fur­ther, this pol­i­cy clar­i­fies that URFA mem­bers’ par­tic­i­pa­tion in such events is a ben­e­fit of mem­ber­ship in URFA. Var­i­ous con­fer­ences are bud­get­ed annu­al­ly. Call for vol­un­teers are sent out to the mem­ber­ship for many of these con­fer­ences. The Inter­nal Man­age­ment Com­mit­tee and/​or Exec­u­tive Com­mit­tee elects the del­e­gates from the names received from the calls. 

All atten­dees of con­fer­ences are to pre­pare a writ­ten report to the Exec­u­tive Com­mit­tee, with­in two weeks of the even­t’s con­clu­sion, sum­ma­riz­ing what they learned and their assess­ment of fur­ther pos­si­ble ben­e­fits to URFA, and its mem­bers, of future par­tic­i­pa­tion in such events. Mem­bers reports shall include i) a copy of the event pro­gramme, ii) a one-page sum­ma­ry of the ses­sions attend­ed, skills/​knowledge learned and an overview of how oth­er mem­bers of URFA may ben­e­fit from atten­dance in the future, iii) an assess­ment of whether the cost incurred rep­re­sent­ed good val­ue to the Asso­ci­a­tion and its mem­bers. If appro­pri­ate, the report will be post­ed on the URFA web­site for the ben­e­fit of all members.

In sit­u­a­tions where mul­ti­ple mem­bers attend the same URFA-sup­port­ed event, only one copy of a report, as out­lined above, is required, though it should reflect the cumu­la­tive learning/​evaluative expe­ri­ences of all atten­dees. Each attendee is expect­ed to sign off on the report as being inclu­sive of their learn­ing and assess­ment of future ben­e­fit to URFA mem­bers and a state­ment about whether the costs incurred rep­re­sent­ed a rea­son­able ben­e­fit for the Association’s members.

Conference and Delegate Expectation Support Policy (50 KB)

Conference and Delegation Report Form (42 KB)

Emer­gency Fund Policy

The Exec­u­tive Com­mit­tee estab­lished the URFA Mem­ber Emer­gency Fund to sup­port mem­bers who have emer­gency cir­cum­stances due to the sud­den loss or decline in remu­ner­a­tion from Cam­pi­on Col­lege, First Nations Uni­ver­si­ty of Cana­da, Luther Col­lege or the Uni­ver­si­ty of Regina.

URFA Emergency Fund Policy (19 KB)

Security/​Confidentiality of Elec­tron­ic Vot­ing Procedures

As of Sep­tem­ber 13, 2021, the pro­ce­dures relat­ed to secu­ri­ty and con­fi­den­tial­i­ty of elec­tron­ic vot­ing are now locat­ed in the mem­ber por­tal. Log in to the mem­ber por­tal. Con­tact us if you need assis­tance log­ging in.

Ses­sion­al Hon­o­rar­i­um Policy

In recog­ni­tion of the role ses­sion­als play in sup­port­ing the asso­ci­a­tion and its goals, ses­sion­als elect­ed as mem­bers of URFA stand­ing com­mit­tees and/​or approved to attend events as URFA rep­re­sen­ta­tives receive stipends/​honorariums. In order to receive pay­ment under this pol­i­cy a Ses­sion­al Hon­o­rar­i­um Claim Form must be com­plet­ed and sub­mit­ted to URFA.

Sessional Honorarium Policy (144 KB)

Sessional Honorarium Claim Form (5 KB)

Sessional Honorarium Provincial Tax Form (192 KB)

Sessional Honorarium Federal Tax Form (158 KB)

Sessional Authorization for Direct Bank Deposit Form (111 KB)

Ses­sion­al Pro­fes­sion­al Devel­op­ment Fund Policy

URFA awards funds to assist Uni­ver­si­ty of Regi­na ses­sion­al aca­d­e­m­ic staff mem­bers with pri­or­i­ty sta­tus, as well as Cam­pi­on Col­lege ses­sion­al aca­d­e­m­ic staff mem­bers, with costs asso­ci­at­ed with cre­ative, schol­ar­ly and pro­fes­sion­al works. Accept­able expens­es may include reg­is­tra­tion, trav­el, pub­li­ca­tions fees, or dis­ci­pline spe­cif­ic equivalents. 

Please note that these funds are avail­able only for U of R ses­sion­al aca­d­e­m­ic staff mem­bers with pri­or­i­ty sta­tus or ses­sion­als at Cam­pi­on Col­lege. Those who are Uni­ver­si­ty of Regi­na ses­sion­al aca­d­e­m­ic staff mem­bers who do not have pri­or­i­ty, or who are ses­sion­al mem­bers in oth­er bar­gain­ing units, are unable to apply for these funds. 

Note: Ses­sion­als at Cam­pi­on Col­lege do not need pri­or­i­ty in order to apply for this fund. All ses­sion­al aca­d­e­m­ic staff mem­bers at Cam­pi­on Col­lege are wel­come to apply for ses­sion­al pro­fes­sion­al devel­op­ment funds. 

Appli­ca­tions may be made by sub­mit­ting a com­plet­ed appli­ca­tion form to the URFA office. Appli­ca­tion dead­lines are April 1, Sep­tem­ber 1 and Decem­ber 1. Late sub­mis­sions will not be accept­ed, and will not be includ­ed in the next fund dis­tri­b­u­tion peri­od unless you re-sub­mit your application. 

Sessional Professional Development Fund Policy (541 KB)

Sessional Professional Development Fund Application Form (394 KB)

Sol­i­dar­i­ty Fund Policy

As of Sep­tem­ber 13, 2021, the Sol­i­dar­i­ty Fund Pol­i­cy is now locat­ed in the mem­ber por­tal. Log in to the mem­ber por­tal. Con­tact us if you need assis­tance log­ging in.

Oth­er Forms

URFA General Expense Claim Form (6 KB)

Travel and Accommodation Expense Claim Form (12 KB)