Policies and Forms

The Exec­u­tive Com­mit­tee is respon­si­ble for approv­ing all poli­cies asso­ci­at­ed with the Uni­ver­si­ty of Regi­na Fac­ul­ty Association.

URFA forms include forms for trav­el advances, travel/​accommodation expens­es asso­ci­at­ed with conference/​meetings, etc. and gen­er­al expense claims. Claims, along with required receipts, should be sub­mit­ted to the URFA office with­in two weeks of trav­el, etc. Expens­es will be reim­bursed by URFA with­in a max­i­mum peri­od of three weeks upon receipt of the claim.


Con­fer­ence and Del­e­gate Expec­ta­tion Sup­port Policy

This pol­i­cy encour­ages mem­bers to rep­re­sent URFA, and our mem­ber­ship, by out­lin­ing the con­di­tions under which fund­ing may be received to enable atten­dance at con­fer­ences, and oth­er such events, rel­e­vant to URFA’s man­date, con­sti­tu­tion, vision and goals.

URFA encour­ages our mem­bers to rep­re­sent the asso­ci­a­tion, and our mem­bers, at local, provin­cial, nation­al and inter­na­tion­al labour meet­ings to: 

  1. present the Association’s, and our mem­bers, interests;
  2. to devel­op skills or learn knowl­edge that serves the asso­ci­a­tion and/​or our members; 
  3. to share with oth­ers in URFA’s com­mu­ni­ty the skills and knowl­edge learned, and
  4. rarely, to sup­port mem­bers in their pro­fes­sion­al devel­op­ment, to the extent that such oppor­tu­ni­ties also align with i) or ii) above.

Please click below to read the full policy.

Conference and Delegate Expectation Support Policy (230 KB)

Conference and Delegation Report Form (42 KB)

Emer­gency Fund Policy

The Exec­u­tive Com­mit­tee estab­lished the URFA Mem­ber Emer­gency Fund to sup­port mem­bers who have emer­gency cir­cum­stances due to the sud­den loss or decline in remu­ner­a­tion from Cam­pi­on Col­lege, First Nations Uni­ver­si­ty of Cana­da, Luther Col­lege or the Uni­ver­si­ty of Regina.

URFA Emergency Fund Policy (new!) (172 KB)

Security/​Confidentiality of Elec­tron­ic Vot­ing Procedures

As of Sep­tem­ber 13, 2021, the pro­ce­dures relat­ed to secu­ri­ty and con­fi­den­tial­i­ty of elec­tron­ic vot­ing are now locat­ed in the mem­ber por­tal. Log in to the mem­ber por­tal. Con­tact us if you need assis­tance log­ging in.

Ses­sion­al Hon­o­rar­i­um Policy

In recog­ni­tion of the role ses­sion­als play in sup­port­ing the asso­ci­a­tion and its goals, ses­sion­als elect­ed as mem­bers of URFA stand­ing com­mit­tees and/​or approved to attend events as URFA rep­re­sen­ta­tives receive stipends/​honorariums. In order to receive pay­ment under this pol­i­cy a Ses­sion­al Hon­o­rar­i­um Claim Form must be com­plet­ed and sub­mit­ted to URFA.

Sessional Honorarium Rates & Procedures (131 KB)

Sessional Honorarium Claim Form (5 KB)

Sessional Honorarium Provincial Tax Form (192 KB)

Sessional Honorarium Federal Tax Form (158 KB)

Sessional Authorization for Direct Bank Deposit Form (111 KB)

Ses­sion­al Pro­fes­sion­al Devel­op­ment Fund Policy

There is fund­ing avail­able across all four employ­ers, how­ev­er it is admin­is­tered dif­fer­ent­ly depend­ing on bar­gain­ing unit.

URFA awards funds to assist Uni­ver­si­ty of Regi­na ses­sion­al aca­d­e­m­ic staff mem­bers with pri­or­i­ty sta­tus, as well as Cam­pi­on Col­lege ses­sion­al aca­d­e­m­ic staff mem­bers, with costs asso­ci­at­ed with cre­ative, schol­ar­ly and pro­fes­sion­al works. Accept­able expens­es may include reg­is­tra­tion, trav­el, pub­li­ca­tions fees, or dis­ci­pline spe­cif­ic equivalents. 

Please note that these funds are avail­able only for U of R ses­sion­al aca­d­e­m­ic staff mem­bers with pri­or­i­ty sta­tus or ses­sion­als at Cam­pi­on Col­lege. Those who are Uni­ver­si­ty of Regi­na ses­sion­al aca­d­e­m­ic staff mem­bers who do not have pri­or­i­ty, or who are ses­sion­al mem­bers in oth­er bar­gain­ing units, are unable to apply for these funds. 

Note: Ses­sion­als at Cam­pi­on Col­lege do not need pri­or­i­ty in order to apply for this fund. All ses­sion­al aca­d­e­m­ic staff mem­bers at Cam­pi­on Col­lege are wel­come to apply for ses­sion­al pro­fes­sion­al devel­op­ment funds. 

Appli­ca­tions may be made by sub­mit­ting a com­plet­ed appli­ca­tion form to the URFA office. Appli­ca­tion dead­lines are April 1, Sep­tem­ber 1 and Decem­ber 1. Late sub­mis­sions will not be accept­ed, and will not be includ­ed in the next fund dis­tri­b­u­tion peri­od unless you re-sub­mit your application. 

Sessional Professional Development Fund Policy (541 KB)

Sessional Professional Development Fund Application Form (394 KB)

For ses­sion­als at Luther Col­lege, $480 per ses­sion­al per year is avail­able. You must have pri­or­i­ty to apply. This fund­ing is han­dled via the Dean of Luther Col­lege’s office — please con­tact their office for more information.

For ses­sion­als at First Nations Uni­ver­si­ty, a fund of $5000 is avail­able. You must have pre-offer sta­tus to apply. This fund­ing is han­dled via the VP Aca­d­e­m­ic — please con­tact their office for more information.

Sol­i­dar­i­ty Fund Policy

As of Sep­tem­ber 13, 2021, the Sol­i­dar­i­ty Fund Pol­i­cy is now locat­ed in the mem­ber por­tal. Log in to the mem­ber por­tal. Con­tact us if you need assis­tance log­ging in.

Oth­er Forms

URFA General Expense Claim Form (6 KB)

Travel and Accommodation Expense Claim Form (12 KB)